abstract submissions

Abstracts must be submitted by Thursday 9 October 2025, 23:59 (BST). Any edits to abstracts already submitted must also be finalised by this date. If you are successful you must accept your place by Monday 12 January 2026 and register by Friday 20 February 2026.

No, you are not required to be a member of Diabetes UK to submit an abstract.

Individuals can submit an unlimited number of abstracts. However, each submitter is limited to presenting only one abstract at the conference. If multiple abstracts from a single submitter are accepted, co-authors must be assigned to present the additional abstracts.

No, each abstract may only be submitted for consideration under one topic.

No, abstracts can be submitted only via the online submission portal. Any abstract sent by email will not be accepted and automatically returned to the sender.

You can find the submission guidelines here. You can also see the editorial guidelines here. 

Abstract text must not exceed 250 words with a further 100 words allocated for your references. The total length of the abstract cannot exceed 350 words.

Each section of your abstract should provide essential information about your study, allowing readers to quickly understand its scope and significance. Abstracts should be structured under the following headings (unless you are submitting to the case report category):

• Background: Clearly state the purpose of the abstract and why the topic is important 
• Methods: Describe your selection of observations or experimental subjects clearly
• Results: Summarise your study's main findings, concisely presenting key data and statistical results while highlighting the most important or impactful discoveries.
• Conclusion: Clearly state the conclusion of your abstract

If you are submitting to the Case report category, your abstract should be structured under the following headings:

• Background: Clearly state the purpose of the abstract and why the topic is important 
• Case Presentation: Describe the patient in detail, including history and presenting symptoms, examination findings, investigations, diagnosis, treatment or intervention, and outcome
• Discussion: Analyse the case in relation to existing literature, highlighting the significance of the findings, what makes it unique or relevant, and the key clinical considerations
• Conclusion: Clearly state the conclusion of your abstract

No, graphs, tables, and images are not permitted for insertion

A maximum of 10 co-authors can be included. All authors must be listed at the time of submission, and their consent secured beforehand. Please note that author details cannot be amended after the submission deadline; the information provided will be used for abstract publication.

Any edits to submitted abstracts can be made up until the abstract submission deadline, Thursday 9 October 2025, 23:59 (BST).

Please note it is not possible to save an incomplete abstract, you will need to complete all steps at the time of submission and click ‘Submit’. For this reason, we advise all submitters to read the submission guidelines thoroughly before starting the submission process.

Once submitted you can log back into your submission and amend it. Any edits to abstracts already submitted must also be finalised by the submission deadline, Thursday 9 October 2025, 23:59 (BST).

If you decide to withdraw your abstract prior to the submission deadline Thursday 9 October 2025, 23:59 (BST), you may log into the abstract submission system and withdraw your abstract there. 

After this deadline, abstract withdrawal requests should be emailed to diabetesuk.abstracts@haymarket.com. Please include your abstract submission ID number, title, and the presenting author’s name in your email.

You can either delete them or you can leave them in the system as “not submitted”. Please note that you will receive reminders to submit them if they are not deleted as they will appear as incomplete submissions on the system.

You will receive email confirmation that your abstract has been received. Please re-check your junk/spam email folder. If still not received please contact diabetesuk.abstracts@haymarket.com.

Submitting authors will be notified, via email, of the outcome of their submission in mid-December. To ensure receipt of your notification, it is important that you provide a correct email address for the submitter and the presenting author.

Unfortunately due to the volume of applications and the size of the conference, we are unable to provide individual feedback on abstract submissions during any stage of the process.

You will be asked to assign the presenting author at the time of submission. If the presenter needs to be changed afterwards, please send an email to diabetesuk.abstracts@haymarket.com, including the presenters name, job title, organisation and contact details as soon as possible. 

The deadline to confirm an alternative presenter is Monday 12 January 2026. In all cases, the presenter must be part of the submitted authors list and be able to attend the conference in person to present and discuss all aspects of the abstract.

All presenting authors must register to attend the conference at the appropriate rate for that presenter according to their professional status on the first day of the event (22 April 2026). All presentation methods that include physical poster display require the presenting author to purchase a ticket for two or three days of the conference in-person, depending on the topic they have submitted to, and those who have been assigned to ‘oral presentation only’ must attend in-person on the day of their presentation. All presenters are welcome to purchase a ticket for all three days if they wish. 

If a presenting author has not registered and paid the registration fee, the abstract will be withdrawn, will not appear on the Conference website/app or be published in the DMJ, and will not be presented at the Conference. The deadline for presenting author registration is Friday 20 February 2026.

No - each abstract must have a unique presenter. If you have multiple accepted abstracts, please assign a co-author to present on your behalf for each additional abstract.

All submitting authors must formally confirm acceptance by completing an acceptance form. The deadline to confirm acceptance is Monday 12 January 2026. If you are unable to access the form, you can confirm acceptance by emailing diabetesuk.abstracts@haymarket.com.

The Programme Committee makes the final decision on the presentation type. If you no longer wish to present your work as a physical poster display only, please inform us by contacting diabetesuk.abstracts@haymarket.com immediately so that we can withdraw your submission.

Any edits to co-authors must be made up until the abstract submission deadline, Thursday 9 October 2025, 23:59 (BST). However, If you would like to amend the details of the presenting author, please email diabetesuk.abstracts@haymarket.com by Monday 12 January 2026. 

You do not need to pay to display your poster. However, in order to present your poster you must register and pay for an in-person delegate ticket. For poster presentation (with or without a scheduled talk), attendance is required across multiple days due to the physical poster display. There is no option to present a poster virtually.

• Basic Science or Clinical Science topics: Your poster will be displayed from 23-24 April. Attendance is required on these two days.
• All other topics: Your poster will be displayed from 22-24 April. Attendance is required on all three days.

This applies to all physical poster presenters, including students and those from low or middle income countries.

If you cannot attend the conference to present your abstract, you will be able to send a co-author in your place. Please inform us as soon as possible if there is a change in presenting author by contacting diabetesuk.abstracts@haymarket.com by Monday 12 January 2026. Please include your abstract submission ID and the name, email address and organisation for your replacement presenter.

Please note that your replacement presenter cannot be already presenting a poster of their own. We have a strict policy of one poster display per presenter.

We are only able to provide invitation letters to individuals who have already registered and paid to attend the conference. If a letter of invitation is required to support your visa please contact us at diabetesuk.abstracts@haymarket.com once you have registered.

You have the option to either use the poster template provided in the submission outcome email or produce your poster from scratch. If you are producing your poster from scratch we recommend building your poster in either PowerPoint or Publisher before converting to a PDF. 

• Go to File, Save As.
• Enter your file name, ‘Abstract ID – Abstract Tile’ recommended
• From the Save as type dropdown menu, select PDF (.pdf).
• Click Save.

Please refer to your abstract outcome email for full details on poster specifications. We have included a few important specifications below: 

• Your poster must be portrait not landscape and A0 size 
• Make sure your poster is a single page only
• We recommend a clear, generic font at least 18px size. 
• Avoid text in capital letters - this slows up the reading process. A sans serif font (e.g. Arial) is easiest to read on posters.
• Keep statistics simple - a graph or chart is much better than tabled material and the former should make one statement at a time
• The abstract title at the top, your research content and any references and any conflicts of interest at the bottom.

Physical posters will be displayed on poster boards in the exhibition hall in Liverpool. Please refer to your submission outcome email to see which zone/board your poster has been allocated. 

It is the responsibility of the poster presenter to produce and print a suitable A0 poster for presentation. A thick paper stock, such as 200-350gsm is best to ensure durability. 

We recommend checking the print lead time with your chosen supplier in advance, to ensure your poster will be ready in time for the conference. 

During designated breaks, poster presenters should be available to stand by their poster to discuss their work and answer delegate questions. A card will be provided for presenters to indicate their availability during the breaks, allowing attendees to know when they can speak with them.

All presenting authors are required to purchase a two or three day in-person ticket, depending on the topic they have submitted to. There is no option to present your poster virtually. 

The event team will provide velcro tape for you to use to attach your poster to the poster boards. This will be available by the poster boards.

Your poster should not be used to introduce new findings/information. The information on your poster should be based on the abstract you submitted. 

Please be aware that only one presenter is permitted for each abstract presentation, regardless of which presentation type it has been allocated to. 

Submitters who have been selected for a poster talk will be asked to prepare a slide deck and deliver a 5 minute presentation during the allocated facilitated poster session. The slide deck should consist of ONE cover slide plus ONE presentation slide which should be a digital version of your poster.

Please bring your slide deck on a memory stick and visit the Speaker Preview room to upload your presentation.

Presenting authors should refer to their submission outcome email for presentation guidelines and presentation slot details, or contact diabetesuk.abstracts@haymarket.com for more information.

On arrival, after collecting your delegate badge, please visit the Speaker Preview room to upload your presentation. Please visit the Speaker Preview room as early as possible and no later than 2 hours before your session is due to start. 

Your slide deck should not be used to introduce new findings or information. You must use the information included in your abstract submission.